Wednesday, September 14, 2016

GTD Update - Making Progress, Slowly


Do you see those three planners?  I didn't include those just to have a pretty picture at the top of my post.  I included them because I can't decide which one to use.  Yes, I'm dealing with the age old dilemma of which size works best.  I want the extra room provided by the A5 original but I want the portability of the personal Guildford. And just in case I might want something in the middle, I threw in the Franklin Covey compact to further muddy the waters.

I've mainly been going back and forth between the Filofax A5 original and the Filofax personal Guildford.  I've used the Franklin Covey compact a few times but I really want to move on from Franklin Covey.  I used it a long time and I'm read for a change (I think!).


Here's a look at what I've been doing in each one.  First the personal.

Instead of putting labels on the tabs, I put numbers (thank you, Dave Popely for that idea).  This is the index.

And here are the numbered tabs.  
Tab #1 is my in box.  I'm basically keeping that filled with blank paper and using it as a daily page.

See that line with a circle on the "heartworm to Lucy" item? That means action is needed.  When I've taken the appropriate action, whether it's add it to a list or do it, I color in the circle.





In case you're wondering what's up with the flower, I was using the pomodoro technique yesterday.  My goal was 10 pomodoros for the day so I set it up like this just to make it more fun.
And now the Franklin Covey compact.

I used numbered tabs again, just like in the personal size.

A few of the next action lists.

I used the daily pages as the inbox.  
And finally, the A5 original.

I laminated a page for the front and back to serve as a page lifter.  It's working well.  I labeled the tabs in accordance with David Allen's recommendation.  I have two sets of 6 tabs.

The last two tabs, LLC and personal, are for my financial information.

In the next action section, I cut the paper a little bit smaller and added these tabs so I could quickly find the sub sections.  This was not my idea - I've seen it somewhere else.
And in the inbox, I put blank paper and used it as my daily pages, like I did in the personal.




So now I just have to decide which one to use.  And start doing a better job at the daily and weekly reviews.  I've spent so much time lately switching back and forth between sizes that I haven't done a very good job maintaining the lists.  I do know that I need a bit more structure than GTD offers so I've been trying to figure out what that looks like.

I considered giving up and switching to something more traditional but I still feel like this is the right system for my life right now.  So I'm plugging away.  Hopefully my next post will be about which size I chose and how well it's working.

12 comments:

  1. Thank you for sharing. I think I'm ready to move on from Franklin Covey too...at least for now.

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    1. Let me know how it goes and what you decide to do.

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  2. unusual idea: why not split?
    using one of the smaller for the schedule, agendas and inbox.
    and use the A5 for everything else.

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    1. I just did this last night, but in reverse. Inbox, Calendar, Agenda, Projects and Tasks stay in the Personal, the control binder, Notes are in the satellite A5 binder.

      When I have to, I can still take notes on the Personal size and then move them into the A5, no more re-punching to fit my FCs.

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    2. I just did this last night, but in reverse. Inbox, Calendar, Agenda, Projects and Tasks stay in the Personal, the control binder, Notes are in the satellite A5 binder.

      When I have to, I can still take notes on the Personal size and then move them into the A5, no more re-punching to fit my FCs.

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    3. I know some people are able to do that but I don't think I can. With my ADHD, it's really important for everything to be in one place. However, I am thinking about it - just in case there's a way I could make it work. As long as different items were in each planner it's possible it could work.

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  3. This comment has been removed by the author.

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  4. Hi Patty, re-read your post this morning. I have that same problem. My solution is to use the A5 as a ‘current’ catch-all. The FF Personal and FC Compact pages fit onto the A5 rings by clipping the bottom left or top left corner. This way you can easily archive whichever size page you’ve decided on for the day. Now for more permanent storage of all sizes together, I haven’t found any other way than to re-punch then, throw everything into a 3-ring half size binder. Yes, they look like they’ve been attacked by golf shoes, but how often do you look back? To me, a little ‘grating on the nerves’ is worth having all my pages together.
    As for which size to use, a possibility is to put all your collections (I’m not a GTD user, so my terminology is off) and reference in the A5. The Capture and Next Actions pages go into the more portable sizes for the day or week or month.
    My 2 cents, but I hope it helps.

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    1. Interesting thoughts, Carla. I'm thinking it through.

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  5. Hi Patty! You were the first planner that I found online! I was hoping you'd updated with what you've chosen to use this year. Hope all is well!

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    1. Funny you should mention that. I'm planning that very post for this week. Check back Tuesday or Wednesday and you'll see where I landed with my planner.

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  6. Hi Patty! I think I found the perfect solution for this problem -Midori traveler's notebook on Filofax rings! I have made a video on my YouTube channel MySummerTouch if you want to check it. I feel at home now and happy!

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