Thursday, August 18, 2016

GTD Update #2


I don't know how I did it, but I managed to completely overwhelm myself with my GTD set-up.  I was on track and feeling good about my progress and then it all went south.

I started out by getting the audio version of Getting Things Done.  I've been listening to it while I drive (my radio is broken), do dishes and fold laundry.  Progress is slower than if I read it, but there's more of a chance I'll finish doing it this way.  I just finished chapter one which was an excellent reminder of why a traditional system doesn't work for me and why GTD might.


Then I did a brain dump.  In the past, brain dumps ALWAYS overwhelmed me.  I think I was trying to create an absolutely perfect and completely inclusive list and I never felt like I accomplished that.  So it was difficult to move to the next step.  This time I wrote down everything I could think of and then started sorting it.


And that's where the next problem came up. I have ADHD and deciding which list to move tasks to is extremely stressful.  And, of course, I make it much harder than it needs to be.  This time I didn't worry as much and just moved things to appropriate lists.  I decided that if I did it wrong, I could always fix it later.  I discovered a few mistakes along the way - like writing a few things down as tasks that were actually a projects.  I'll fix those mistakes later.

Next I had to figure out how to handle my daily stuff like appointments, daily tasks and time sensitive tasks.  I put in my Franklin Covey compact two pages per month which I trimmed to fit my personal size planner.  Then I added a week on two pages from DIYFish.  I put blank paper in the in-box section to serve as my daily page - the place to record appointments, must-do tasks and any notes or details that came up during the day.

And then it all fell apart.  I switched from my personal Filofax Guildford to my personal Daytimer Malibu.  Then I decided maybe I should use my Franklin Covey compact instead - it had bigger rings and could hold my financial stuff, too.  So I rewrote the lists and put them in my Franklin Covey along with my financial pages - but I didn't set it up completely because it was a spur of the moment decision late in the day.  I also decided I would use the FC two pages per day as my in box instead of the DIYFish week on two pages.  Then I started thinking that maybe I should just go ahead and use the Filofax A5 teal original that I just got since I need to keep track of so much information.  And maybe I would use the DIYFish vertical week on two pages instead of the horizontal.  And then . . . my brain exploded.

Not really but it kind of felt like it.  How do I do this???  WHY do I do this???  I was going along fine and then started second guessing my decisions - or something.

So I made an executive decision to go back to what I started with and make that work - at least for now.  Here's what my planner looks like today (except I am moving back into the black personal Guildford - I just haven't had a chance):
Franklin Covey Compact (cut down to personal size) month on two pages.
DIYFish week on two pages for appointments and day sensitive tasks.
I set up the following tabs:  In Box/Notes, Action Lists, Agendas, Projects, Project Plans, Reference (includes A-Z tabs).






This was in the In Box/Notes section.  I wrote down the date, must-do's and then random notes about the day.  My intent was to sit down at the end of the day and process the information on the page and prepare a page for the next day, transferring information from the monthly and weekly calendar to the page.  Unfortunately I got sidetracked with different formats and planner sizes and didn't do that.  But that's my plan for the future.

I do have some notes in the Projects Section and Project Plans section but I forgot to take photos of those so I'll share them another day.

Hopefully I can settle down now and start to actually work the system instead of trying to sabotage the system!

5 comments:

  1. Patty,

    I use GTD too and you are not alone in your constant desire to rework your set up. I fight that urge constantly. I have to remind myself every day not to make "perfection" the enemy of "good". If my system is 50% effective today that is better than no system and tomorrow's goal is to work the system so that it is 51% effective. If I fall off the GTD system I just try to get back on the best I can. My system is not perfect, but it is pretty good and that is ok.

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    1. Boy, that is sure the truth! Thanks for reminding me.

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  2. Hi Patty, wow! I've found my twin separated at birth! I love paper, but I've had GTD in Evernote for years now using Daniel Gold's method.its not perfect, it's good for little tasks, but not projects, which are what I really need to move on.

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  3. Hi Patty, wow! I've found my twin separated at birth! I love paper, but I've had GTD in Evernote for years now using Daniel Gold's method.its not perfect, it's good for little tasks, but not projects, which are what I really need to move on.

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  4. I use the parts of GTD that work for me (someday/maybe, projects) and skip those that don't (next action, brain dump). Otherwise, it's too overwhelming.

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